Supplier Record

• 360-Degree View of Supplier
• Unlimited contacts split by type
• Contact centred view
• Notes history
• Emails / Fax history
• Activity history
• Document history
• Custom Cost Pricing, Multi Level Breaks & Promotional Pricing
• Trading comparisons
• Transaction history with attachment drill down
• Transaction dispute feature
• Outstanding Requisitions
• Outstanding Orders / RMAs
• Recent Purchases
• Debt Analysis
• Relationships to other Entities
• Option for Custom Form Templates for Each Supplier

Purchase Order Processing

• Requisition Management and conversion to Purchase Order
• Supplier Purchase Order Processing
• Different terms for each order for same supplier
• Pick Multiple Items at once
• Buy Stock and Non Stock items
• Due Dates on every item line
• Audit Trial to see who has done what per order
• Stock Qty Information
• Special Pricing for Supplier with Qty Breaks
• Printing in Batches or individually
• Options to Print My Unprinted or All Unprinted or Reprint
• Manage Goods Received by Warehouse by Supplier
• Match Purchase Invoices to GRN Goods Received
• Consolidate Deliveries to One Supplier Invoice keeping relevant information on item lines like source document, purchase order numbers etc.
• Purchase Invoice Entry Price Query / Qty Query Option to create a Debit Note with full details of the price difference or over invoiced qty or the ability to accept any differences. Stock is updated at the expected price if a debit note is created. This allows you to deal with queries easily rather than stacking up the paper work.
• European SSD Analysis / Intrastate

Recurring Purchase Orders and Contract Orders

• Recurring Purchase Orders when we have repeats at regular intervals

Purchase Order Routines

• Drop Ship Purchase Order Routine (from Supplier to Customer)
• Special Order Purchase Order Routine – these are for items we do not want to stock either because they cost a lot or take up a lot of room and we can get them quite quickly so we just buy to order. This would be identified on the stock item.
• Auto Generate Purchase Order Routine - This can work in numerous ways, A simple way is to order what you need to fulfill your sales orders e.g. in stock – on sales order + on purchase order already + In Transit to the warehouse from other warehouses = Potential Stock. If this is negative then we need to order to fulfill our sales orders. Another option is using what we call Sales Trends which adds to the previous calculation Average Sales x Lead Time as this gives us the qty of stock we need to order so we do not run out before we have to order again. This produces a list of items to order and you can click on the hyperlinked qty to see how it was arrived at. Also the ability to have main supplier or last lowest cost supplier as the recommended supplier with relevant lead-time.

Returns

• Supplier Return Management RMA

Payment Control

• Remittance Advice Production with Lowest cost routing options
• Cheque & Remittance production routine
• Remittance and Bank File production routine (Bank file layout can be defined for each bank account in banking)

Other

• Active / Not Active Flag so it will or will not appear in the search lists
• Business Intelligence for example delivery performance from our suppliers

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