Purchase Order Processing

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Key Features
Screenshots

Key Features

Standard

Supplier Record

360-Degree View of Supplier

Unlimited contacts split by type

Notes history

Custom Cost Pricing, Multi Level Breaks & Promotional Pricing

Trading comparisons

Transaction history with attachment drill down

Transaction dispute feature

Outstanding Requisitions

Outstanding Orders / RMAs

Recent Purchases

Debt Analysis

Relationships to other Entities

Option for Custom Form Templates for Each Supplier

Requisition Management and conversion to Purchase Order

Supplier Purchase Order Processing

Different terms for each order for same supplier

Pick Multiple Items at once

Buy Stock and Non Stock items

Due Dates on every item line

Audit Trial to see who has done what per order

Stock Qty Information

Special Pricing for Supplier with Qty Breaks

Printing in Batches or individually

Options to Print My Unprinted or All Unprinted or Reprint

Manage Goods Received by Warehouse by Supplier

Confirm Put away Location Routine

Match Purchase Invoices to GRN Goods Received

Consolidate Deliveries to One Supplier Invoice keeping relevant information
on item lines like source document, purchase order numbers etc.

Purchase Invoice Entry Price Query / Qty Query Option to create a Debit Note
with full details of the price difference or over invoiced qty or the ability to
accept any differences. Stock is updated at the expected price if a debit note
is created. This allows you to deal with queries easily rather than stacking up
the paper work.

European SSD Analysis / Intrastate

Purchase Order Reminder Letters so we can send one letter to each of our
suppliers to remind them what we have on purchase order with due dates.
They can then fax or email it back with any revisions to our due dates.

Quick Update Routine for Due Dates on Purchase Order Items Lines

Recurring Purchase Orders and Contract Orders

Contract Purchase Orders when a large order is agreed and then
shipped over time

Recurring Purchase Orders when we have repeats at regular intervals

Purchase Order Routines

Drop Ship Purchase Order Routine (from Supplier to Customer)

Special Order Purchase Order Routine – these are for items we do not want
to stock either because they cost a lot or take up a lot of room and we can
get them quite quickly so we just buy to order. This would be identified on
the stock item.

Auto Generate Purchase Order Routine - This can work in numerous ways,
A simple way is to order what you need to fulfill your sales orders e.g. in
stock – on sales order + on purchase order already + In Transit to the
warehouse from other warehouses = Potential Stock. If this is negative
then we need to order to fulfill our sales orders. Another option is using
what we call Sales Trends which adds to the previous calculation Average
Sales x Lead Time as this gives us the qty of stock we need to order so we
do not run out before we have to order again. This produces a list of items to
order and you can click on the hyperlinked qty to see how it was arrived at.
Also the ability to have main supplier or last lowest cost supplier as the
recommended supplier with relevant lead-time.

Requirements Planning – this uses due dates on sales order item lines
to help plan when we should be ordering stock. This is suited for users who
are taking orders for delivery over time. So for each item we can see a
daily or weekly planning horizon and a running total on stock. When this
drops below the min level or Average Sales x lead time then the system
will recommend we purchase order some now with a due date needed to
stop us going below this level. We can then amend this qty and commit to
order the plan when we have finished looking at all our items.